Executive Assistant to CEO · Athora

In a dynamic and demanding environment, we are looking to strengthen our organization by recruiting an Executive Assistant to provide direct support to the CEO. This key role combines high-level executive assistance with responsibility for internal communication across the company. S/he must interact in a transparent and professional manner with a wide range of stakeholders (Board Members, Athora Group members and staff).

The Executive Assistant will also provide ad-hoc support to the Head of HR and the CFO, depending on business needs.

Your responsibilities:

As Executive Assistant, your responsibilities will include:

• Serving as the primary point of contact for the CEO.
• Managing complex agendas, organizing meetings, and scheduling appointments.
• Scheduling and managing travel plans, expenses, and accommodations.
• Acting in confidential and discreet way related to tasks and information received while performing the job.
• Drafting, coordinating and distributing internal newsletters.
• Preparing and disseminating the CEO’s letters (content collection, formatting and distribution).
• Organizing Town Halls meetings (logistics, agenda, content preparation and coordination of speakers).

Based on priorities and operational needs, the Executive Assistant will also provide ad-hoc support to the HR director and the CFO.

Your profile

• You have a bachelor’s degree in secretarial studies, office management, management assistant, etc.
• You have at least 5 years of experience in a similar role, supporting top management.
• You are fluent in English, both speaking and writing. You also have very good command of Dutch and French.
• You have excellent knowledge of current software (MS Office).
• You demonstrate strong organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail.
• You are able to work on confidential issues, being reliable and discrete.
• You are flexible and proactive and have the resilience to adapt to organizational and regulatory changes.
• You can turn obstacles into solutions.

Good reasons to join us.

• A permanent employment contract.
• A company on a human scale within a dynamic group where you can rapidly have an impact.
• Accessible management close to staff and a pleasant working environment.
• Many opportunities for development, thanks in particular to our Athora Academy.
• Balance between professional life and private life with generous holidays (at least 39 days a year), flexible working hours and up to 3 days’ teleworking a week.
• An attractive salary package plus various fringe benefits.
• Modern, bright offices conducive to collaboration.
• A central location in the Porte de Namur district, accessible by train and public transport and with parking facilities available if needed.
• Last but not least… a sunny terrace, afterworks between colleagues, teambuildings, an annual staff day and many other events to discover… 😉

If you are looking for a friendly organisation with a human face and attach value to cooperation and helping one another, you have come to the right address.